I’m Hiring A Rock-Star “Right Hand”…

From the desk of Billy Alvaro

Regarding: I’m looking for a “right-hand man/woman”

 

I’m currently building  several companies and my personal bandwidth is maxed-out, and I need an amazing person to help me scale – we are in the Real estate investment business, the development business and the marking business .

This is a very unique position…..a blend of executive assistant with great people skills, an “implementor” and project manager who can help see critical tasks through to completion.

In other words, I’m looking for an awesome, “right-hand man/woman”

 

The Big Picture

 

My goal is to fill this role with an amazing person that I can work with for many years to come, providing you with a stable, fulfilling, and rewarding way for you to contribute your gifts to the world.

You’ll have an amazing opportunity to learn about real estate investing, direct response marketing, and online marketing.

You’ll have an opportunity meet and interact with some of the most successful people that I know ….

Your start time? Immediately!

Here Is The Type Of Person I’m Looking For

FAST FAST FAST! I am FAST – and I need you to keep up the pace! You work on 3 different things at once because otherwise you feel like you’re slacking off. You’re fast on your feet and can quickly change direction on a dime if the situation dictates.

You’re willing to take control: I need somebody that is a little dictator . I do not want somebody that’s super sweet like, NO! BUT I ant someone that does it in a way that gets things done without you coming off brash. I want somebody who’s like “HEY! This is what I need. Get it to me and then relentlessly follows up with that request until its doen. You will be the overseer of order!

You have the memory of a bloody ELEPHANT! I work so fast I forget stuff all the time. Appointments. Meetings. Birthdays. You will be my living breathing memory bank, and you’ll need to save my behind at least on a weekly basis.

You absolutely ADORE what you do. This is important…no clockwatchers! Your focus needs to be on getting the job done – not getting the job done before the whistle blows. Heck, there isn’t a whistle anyway. (I’m a family man so that’s also important HOWEVER sometimes I have to sit and finish something after everyone is asleep so that I can push on our goals and deadlines… so you may also have to do the same)

You can tolerate ME! To be clear – I’m a great guy, nice, generous, positive, but you also have to be able to deal with me not giving much direction, my slow (or nonexistent) communications and me generally ignoring you in favor of working on my businesses. If this is you, we’ll get along perfectly.

You have truly ASTOUNDING attention to detail. I’m a visionary and BIG picture thinker- that’s one factor behind my success. I leave the details to others to worry about. So you need to fill in the details, and be absolutely anal about it. I will give you and idea of what I want done and the outcome and you’ll need to be able to figure out the details of getting it done. And, I need correspondence, emails, schedules, to all be as perfect as possible.(( I cant type to save my life, and my spelling and grammar is the absolute worst, I’m not kidding.)  If an email or sales page has typos, I’ll be very annoyed, and what’s worse, it could cost me money. So you must be uber-accurate with schedules and other details. You also HATE a messy desk or office.

You are a DIAMOND. Diamonds are created under pressure – and you’ll find yourself in plenty of situations where you need to be lighting fast, ultra accurate and absolutely perfect, all in a very very short space of time.

Multi-tasking and organizational skills. You’ll be working on several different projects at once, and I can’t have you sitting there with your head spinning. I need someone who can set priorities and get things done. You are a follow up/ follow through King or queen– you are the type to leverage systems to ensure next action follow up dates are followed up on like clock work.

 

Top notch teamwork, communication skills, and attitude. My team runs like a well-oiled machine because everyone pulls together and has a great attitude. Anyone who isn’t a team player will very quickly find themselves on the outside.?

Required Skills

Computer Literate: You MUST be VERY VERY VERY computer literate….Our entire businesses use a lot of technology…. that means that you have fill comfortable figuring things out when it comes to software and things on the web. More details about this further down the page.

 

Windows or Mac? – I’m a windows guy but know how to use apple computers. If you’re an apple person then I would also expect you to know your way around windows and working through issues (since you will be working on a windows based computer and  some of our outsourced workers will have windows)

Bilingual – It would be VERY helpful if you were to speak both Spanish and English …. it’s not a deal breaker by any means .

Excellent Written English – This is a MUST have for me and deal breaker.  You have to able to communicate extremely well in the written word. This means structure, proper use of nouns and adjectives, etc. Your ability to communicate precisely using the written word is very important.

You LOVE checklists: Your first instinct the moment you have a project in your hand is to create a checklist. You love guidelines and having everything spelled out in detail. You love organization and making sure that everything is exactly where it needs to be?

You should be a great typist – If you’re only typing at 30 words per minute.. then that’s going to slow us down.

Pleasing personality – you’ll be interacting with clients, customers, and various business partners. So having a pleasing personality is a MUST. That means you’re outgoing and positive when on the phone with people (just like me).

Here’s A Small Sample Of What You’ll Be Doing:

 

Email Inbox: If you have an inbox overflowed with hundreds of unread emails then this position is likely not for you. This is because eventually you’ll also be in charge of reading all of my incoming emails, tagging the critical ones that I should look at and handling the rest of them.

Calendar Management: You’ll be in charge of managing all appointments for me during the day, dealing with the back and forth scheduling, handling cancellations, Ensure I have all meeting info (agenda, time zone, directions, other person’s bio, etc) so I can open appointment and GO!

Creating Systems , checklists workflows and templates: You’ll be figuring out how to do things and once figured out you’ll  be writing procedures and organizing them inside of our dropbox  account and Podio  application. You will ensure that files get name according to our standard protocol and then filed to the proper location in our online storage

Onboarding New Hires – Copying, pasting, preparing our onboarding process for new hires. Setting up all accounts new hire will need (email account, Convo, etc…). Sharing all dropbox  new hire will need

Personal Items: You’ll also need to help me with personal items. Perhaps I need help in booking a vacation and need tickets, hotels and research to make it all work. I may need to coordinate handyman and delivery people locally. Perhaps I need to find and ship gifts for clients or friends.

Helping me in my real estate business – I’m an active real estate investor doing in excess of 120 deals a year and will need your help in this area as well. In the beginning, I’ll have you dive right in and do a lot of the day to day activities here so that you can learn how everything works.

You will be marketing properties we have for sale on line. You’ll be doing text, email and voice mail blasts to our buyers list alerting them to the new deals we have available. You’ll be following up with buyers questions and their offers. You’ll even meet groups of buyers to  preview the homes. You’ll also be negotiating with these buyers ( with my guidance) to get us the highest and best offer on the house.. You’ll be interacting with our legal team to ensure the contrast have been prepared and signed. However, down the road  you’ll start to manage parts of the process instead (since we’ll have other people on the team handle a lot of these tasks) OH And you do NOT need to be a licensed agent because we are an investment company buying and selling for our company only so no license is required

 

You’ll be helping me with marketing: you will work through virtual assistants and vendors to create lists that we will be marketing to. You’ll create marketing pieces and be deeply involved with launching a lot of new marketing ideas both on and off line.

Helping me with the technology in our business?: You’re going to be helping me with a lot of the technology that we use in our businesses.  You DON’T need to know how to use all of them BUT if you’re at least familiar with them… or can just say “Don’t worry .. give me an hour and I’ll figure it out” then we’re going to work very well together. (Here’s a few of the things we use in our business: infusionsoft, podio , wordpress, mindjet, and a host of others)

Microsoft Office, dropbox I do a lot of powerpoints so you’ll need to help me with creating powerpoint presentations, formatting word documents, and working on excel spreadsheets

You’ll be a part of my business and personal life. I’ll be relying on you to keep things running as I run my businesses, and you’ll quickly become the most important person in my organization. As such trust is HUGE for me.

Does Your Geographic Location Matter?

The location does matter I would like it if you were within 20 minutes of our Holbrook NY office

 

Local To Holbrook NY : If you’re close to me within 20 minutes of my office , it means that you will have an easy drive in the winter, you’ll assist in attending property showings, meeting buyers,etc. Being on the road will NOT be your primary thing you do But you will be out there a few hours a week.

Your Schedule

You’ll be working from our Holbrook NY office , 85% of the time, so you’ll need to be a self-motivated rock star who takes pride in their work, and work-ethic. This is not a 9-5 company. We ate very flexible with when you can come in and leave . Want to come in at 7 am great. Want to come in at 10 no problem. Flexibility is key – Just don’t be a clock watcher. Come in attack the day and get results and work until the job or project at hand is done.

I have no desire to Micro- manage you or your schedule. Your performance is judged strictly by your results.

Compensation and Getting Paid

You’ll start Full-time with an expected workload of 8 to as many hours as it takes to get the job done. Look I don’t except you to work 60 hours a week BUT there will be times you will need to meet deadlines- come in early, stay late even work on a weekend. As I stated above I’m not looking for clock watchers.

The more you can help me scale, the greater the opportunity for you to grow.

The range of pay for this position is $15/hour to $25/ hour to start. Plus I love giving gifts and bonuses for doing outstanding work.

The pay range depends on your experience level, if you’ve done this type of work before, and familiarity with the tools that i listed above.

How To Apply For This Position

 

Your Next Step: To be considered for an interview you must follow the next two steps.

1. email me star.right.hand.wanted@gmail.com. Important. In the subject line write Billy I’m perfect for this rock star right hand assistant job here’s why! In the body of the email tell us why you’d be perfect for this position. Make sure you attach a copy of your resume
2. Then call 866-249-7072 x 300 you will be asked to leave us a message in your words telling me why you think you’d be a perfect fit and why we should consider you for an interview

 

We will call you for an over the phone interview

 

Tags: assistant job, executive assistant, Help wanted